Advisory Committees

Accessibility

Terms of references

The Accessibility Committee develops awareness and understanding of the issues and concerns of citizens with disabilities. This aims to improve their quality of life.

Members

• Carrie Griffith, Chairperson
• Christine Dawood, Vice-Chairperson
• Julie Larivière
• Diane Saumure
• Julia Reid
• Jay Woodruff
• André J. Lalonde (Councillor)
• Monique Ouellet, Clerk (Ressource)

Meeting and Minutes page

Truth and Reconciliation

Purpose

This committee will have a mandate to work with City Administration to identify potential opportunities for advancing indigenous awareness in our community, and to present them to City Council for approval. The Committee will also act in an advisory/educational capacity for certain other municipal projects, to ensure potential indigenous concerns and/or opportunities are identified and addressed.

Membership

The Committee, which is appointed by resolution of the Municipal Council shall be formed by the following:

a)      A maximum of one (1) councillor of the City Clarence-Rockland

b)     A maximum of two (2) City employees

c)      A maximum of six (6) residents of the City of Clarence-Rockland who represent members of the indigenous community

2.2   The committee shall nominate a Chairperson.

2.3   No member of Council or municipal employees can be appointed to the position indicated in item 1-C.

2.4   Quorum cannot be less than 50% plus one (1). The President only votes in the case of a tie.

2.5   At least one of the City employees on the Committee will be from the Public Relations Service of the Corporate Services Department.

4.1   The Corporate Services Department will act as the responsible department. The Department shall:

• Convene the Committee’s meetings;
• Prepare the agendas;
• Process the minutes of all meetings;
• Follow-up with the correspondence;
• Keep the minutes of all meetings and any files related to the applications as well as to the decisions taken and all official documents of the Committee.

Responsibilities

The Clarence-Rockland Truth and Reconciliation Advisory Committee’s main objectives are:

1. Advise and assist in the development, implementation and monitoring of a Reconciliation Action Plan (RAP) for the City of Clarence-Rockland
2. Make recommendations to the administration regarding Municipal responses to the Truth & Reconciliation Commission of Canada Calls to Action.
3. Make recommendations for informational/educational opportunities to Council, Municipal staff, businesses, and the public at large.
4. Advocate for appropriate policies at the municipal level of government, and provide advice to the Municipality on advocacy to other levels of government.
5. Provide regular reports to the Administration on progress of the Reconciliation Implementation Plan.
6. Foster good working relationships between Indigenous and non-Indigenous peoples and organizations.
7. Investigate, research and make recommendations on topics of mutual interest between Indigenous peoples and the City of Clarence-Rockland.
8. Be available as a body to receive advice, recommendations, and reports from individuals or groups addressing community issues involving indigenous peoples and to take appropriate action.
9. Take action to ensure the efforts of other agencies, organizations, and municipalities who are addressing similar topics are coordinated in an appropriate manner.

The Advisory Committee is considered the official citizens’ voice regarding the decision process.

Frequency of Meetings

The meetings will be held on a bimonthly basis (two months), as established by the committee’s responsible department.

Procedures and Guidelines

All procedures and guidelines stated in the associated policy or in a later version apply to this committee,  unless otherwise indicated in the law. In case of disparity between the present terms of reference and  this policy, the latter shall prevail.

The committee must respect the rules of procedure as prescribed by the appropriate by-law.

Members

• Helen Pace
• Gerald A. Villeneuve
• Linda Lavoie-Schaeffer
• Kyle Cyr, Councillor
• Michel Cousineau, Ressource

Property Standards

By-Law 2022-68

The Property Standards Committee reviews complaints received regarding property maintenance. It also ensures that property standards are met according to the building code.

Bourget Recreation Committee

The Bourget Leisure Committee manages the Bourget Community Centre and handles its day-to-day operations.

Members

• Manon Laroche – President
• Jacques Drouin – Vice-President
• Danielle Gauthier - Secretary
• Line Martin-Robillard - Treasurer
• Sonia Archat - Director
• Denis Bisson - Director
• Lynn Boileau – Director
• Gabrielle Nadeau – Director
• Catherine Tremblay - Director
• Monique Laroche – Director (For life)

Community Development

COMDEV2023-01

Effective on March 8, 2023

Adopted by Resolution number 2023-27

1.0    Objectives and Responsibilities  

The Community Development Advisory Committee (CDAC) shall provide advice to Council through staff on policy, programs, infrastructure, and service delivery in sports, recreation, arts, culture, heritage, and parks, as requested. Project specific ad hoc sub-committees could be established, as required. Advice stemming from the CDAC will be considered amongst other public consultation strategies, in the course of the corporate decision-making process.

2.0    Membership

The Committee, which is appointed by resolution of the Municipal Council shall consist of the following:

• A maximum of one (1) Council Member
• A maximum of six (6) residents of the City of Clarence-Rockland who represent diversity within the parks, recreation, culture and heritage community.
• The committee shall nominate a Chairperson.

3.0    Quorum

The quorum shall be fifty percent plus one (50%+1) of the number of appointed members. The chairperson only votes when there is a tie.

4.0    Service Department/Resource Person

A municipal employee appointed by the Director of Community Development shall act as resource person to the committee.

Community Development will act as the responsible department. The Department shall:

• Convene the Committee’s meetings;
• Prepare the agendas;
• Produce the minutes of all meetings;
• Submit the minutes of all meeting minutes to the Clerk for distribution to Council.

5.0    Preparation of the Agenda

Community Development shall distribute the documentation for members of the committee no later than Friday preceding the committee meeting. The service shall ensure that the agenda is available for the public during that day on the City’s website.

6.0    Frequency of Meetings

Meetings will be held every four (4) months for a minimum of 3 meetings per year, or as established by the committee’s responsible service.

Members

• Ali Shaker
• Melanie Warren
• Johanne Fredette Meloche
• Casey Billing
• Gabriel Rousselle
• Councillor Stéphane Fournier
• One vacancy, application accepted until November 22, 2024. To apply Committees - City of Clarence-Rockland

Grants and Contributions

Section 1 – Objectives and Responsibilities

1.1   The mandate of the Municipal Grants Committee is to:

a)      Recommend an annual budget allocation for grant requests;

b)      Provide fair and equitable assessment of all grants and contribution requests:

 I.      Evaluate the Municipal Grants Program, the Community improvement Program (CIP), and Economic Development Projects applications in accordance with the appropriate Policy

II.      To make recommendations to Council for all monetary grant requests while considering the estimated financial value of the approved in-kind assistance requests;

c)      Provide the maximum level of community benefit given the approved community grant budget.

Section 2 – Committee Members

2.1   The Committee, which is appointed by resolution of the Municipal Council shall be formed by the following:

a)       Six (6) voting members consisting of

• Three (3) City Councilors
• Mayor ex-officio
• Two (2) members of the community representing one (1) rural, and one (1) urban

b)      Staff assigned:

• Director of Finance/Treasurer
• Other staff as necessary

2.2   The committee shall nominate a Chairperson/President.

Section 3 – Quorum

3.1   Quorum cannot be less than fifty percent plus one (50%+1) of the appointed members. The president only votes when there is a tie.

Section 4 –Department/Resource Person

4.1   The clerk or his/her substitute shall act as a resource person for the Grants and Contribution Committee

• Staff will provide procedural, technical, and financial advice and support to the Grants and Contribution Committee throughout the review and assessment of all grant application forms.
• Staff will consult with the individual organizations and groups to ensure a clear understanding of the request and the corresponding financial commitment.

Section 5 – Frequency of Meetings

5.1      The Municipal Grant Applications intake periods will be scheduled in accordance with the individual program guidelines.

Section 6 – Other

6.1      The budget for Municipal Grants and resources will be established annually at the Operating Budget deliberations.